Grants and Contracts Analyst

Apply now Job no: 506197
Classification:Fiscal Professional 2
Grade:Grade 79
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:College of Health
Location: Anchorage
Categories: Business/Accounting/Finance

Position Summary: The University of Alaska Board of Regents has named UAA as the health campus for the entire UA system. The College of Health (COH) is in the forefront of educating students to become doctors, nurses, and other health care and public health professionals and researchers. The college is comprised of 15 academic and research units focused on the state's top health priorities: - Interpersonal violence - Childhood trauma - Substance abuse - Health care systems policy and delivery - Environmental health - Biomedical science We strive to collaborate on innovative approaches with all of our partners and stakeholders, to develop interdisciplinary resources, and to engage communities in a culture that promotes health and academic and research excellence. This position of COH Grant and Contract Analyst will assist the COH Grant Administration Manager to administer approximately $6.3M in grants from inception to final reporting for COH to ensure compliance with all Federal, State and UA regulations. Please provide a brief description of your department and pertinent job information not listed in the duties and KSAs.

POSITION:  COLLEGE OF HEALTH Grants and Contracts Analyst

Vision: Leading toward a healthier tomorrow.

Mission: Advancing the health and wellbeing of people and communities.

This position of COH Grant and Contract Analyst will assist the COH Grant Administration Manager to administer approximately $6.3M in grants from inception to final reporting for COH to ensure compliance with all Federal, State and UA regulations.  

DUTIES:

Central point of contact for multiple grant and contract budgets (~30) of COH departments.  Review and provide interpretation of grant and contract requirements to ensure compliance with both UAA and the granting agencies policies and procedures.  This includes a wide diversity of rules and regulations pertaining to grants; e.g. federal, state and university policies and regulations, Generally Accepted Accounting Principles (GAAP), Federal Acquisition Regulations (FAR), National Automated Clearing House Association (NACHA), Uniform Commercial Code (UCC), the Internal Revenue Code and other contractual agreements.  Manages all grant related activity from inception to final reporting, including subcontract sub-recipient monitoring, and complex and multi-MAU/department/college grants.  Prepare monthly budget analysis, forecasts and projections for the Principal Investigator usage.  This includes analysis of soft ledgers and Banner generated reports, preparation of financial reports and projections, recruitment, job description development, and preparation of hiring documentation.

Procure equipment, supplies and services for PIs.  This includes subawards, service contracts, as well as other procurement types within the UA system. Assist PI with travel arrangements and proper documentation of travel expenditures.  Assist PIs with the development of job descriptions for positions hired through the grant as well as preparation of hiring documentation which includes job forms, appointment letters, budget revisions, labor redistribution, time sheets, and effort certification.

Pre-award:  assist PIs with budget development and proposal submission.

Serve as one of the COH specialist positions for National Institute of health grants and contracts.

Works independently and/or with a team on special nonrecurring and ongoing projects within the College of Health.

Maintain professional level of grant and contract management expertise which includes current knowledge of federal, state and local governmental agency requirements related to award administration.  Engage appropriate professional development activities.

Perform other related duties incidental to the work described.

KNOWLEDGE/SKILLS/ABILITIES:

General knowledge of Generally Accepted Accounting Practices (GAAP) as well as the ability to interpret Federal, State, funding agency and institutional rules, regulations and policies as they apply to restricted funding. Possess significant knowledge in the area of research administration and exhibit excellent communication and people skills.

Strong knowledge of computer spreadsheet, word processing and database software in a networked Windows environment.

Ability to provide judgment calls on contractual and business matters not clearly defined by UAA policies and regulations. Set internal deadlines for work responsibilities.

Ability to work with research faculty and understand the conflicts that can arise when research goals conflict with administrative policies and procedures.

REQUIRED EXPERIENCE:

Two years of progressively increasing responsibility in grants management, fiscal management or both.

Professional grants and contracts training or experience, such as SRA,or NCURA, or CRA compliance certification. NIH, Grants.gov experience.

Experience with Federal, State and local agency grant regulations including OMB Circulars A-110, A-21, and Uniform Guidance, as well as UA policies and procedures.

TYPICAL EDUCATION OR TRAINING:

Bachelor's Degree in business administration or related field, and 2 years professional fiscal experience, or an equivalent in training and experience.

Salary (Exempt): $25.82/hour minimum

 

Advertised: Alaskan Daylight Time
Applications close:

Duties

10Works independently and/or with a team on special nonrecurring and ongoing projects within the College of Health.Essential
15Pre-award: assist PIs with budget development and proposal submission. Serve as one of the COH specialist positions for National Institute of health grants and contracts.Essential
20Procure equipment, supplies and services for PIs. This includes subawards, service contracts, as well as other procurement types within the UA system. Assist PI with travel arrangements and proper documentation of travel expenditures. Assist PIs with the development of job descriptions for positions hired through the grant as well as preparation of hiring documentation which includes job forms, appointment letters, budget revisions, labor redistribution, time sheets, and effort certification.Essential
5Maintain professional level of grant and contract management expertise which includes current knowledge of federal, state and local governmental agency requirements related to award administration. Engage appropriate professional development activities. Perform other related duties incidental to the work described.Essential
50Central point of contact for multiple grant and contract budgets (~30) of COH departments. Review and provide interpretation of grant and contract requirements to ensure compliance with both UAA and the granting agencies policies and procedures. This includes a wide diversity of rules and regulations pertaining to grants; e.g. federal, state and university policies and regulations, Generally Accepted Accounting Principles (GAAP), Federal Acquisition Regulations (FAR), National Automated Clearing House Association (NACHA), Uniform Commercial Code (UCC), the Internal Revenue Code and other contractual agreements. Manages all grant related activity from inception to final reporting, including subcontract sub-recipient monitoring, and complex and multi-MAU/department/college grants. Prepare monthly budget analysis, forecasts and projections for the Principal Investigator usage. This includes analysis of soft ledgers and Banner generated reports, preparation of financial reports and projections, recruitment, job description development, and preparation of hiring documentation.Essential

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