Administrative Assistant

Apply now Job no: 506121
Classification:Administrative Generalist 4
Grade:Grade 77
Work type:Staff Full-time
Administrative Unit:University of Alaska Southeast
School/Business unit:School of Education
Location: Juneau
Categories: Office/Clerical

Position Summary: University of Alaska Southeast (UAS) is seeking a full-time Administrative Assistant to provide support for the School of Education in the Dean of Education's office on the Juneau campus. The Administrative Assistant performs a wide variety of administrative functions requiring independence, judgment, and initiative.

Knowledge/Skills Required: Excellent Organizational skills, strong written and verbal communication skills, customer service skills, strong analytical skills, ability to coordinate events, advanced records and data management.

Preferred Education:  One year post-secondary education

Preferred Experience:  Employment in a college or university environment, management of departmental credit cards, preparation of travel logistics, Content Management system, Banner, Excel spreadsheets creation and maintenance, management of an executive's calendar, recording minutes of meetings.

As a public, regional, comprehensive university, UAS is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.  All interested persons should apply online. For further assistance with the application process contact Human Resources at 907-796-6273 or email uas_jyhr@alaska.edu.

Advertised: Alaskan Daylight Time
Applications close:

Duties

10Download Banner reports and assist in maintaining School of Education database. Support other administrative assistants and their access to Banner.Essential
10Update SOE website through Content Management System.Essential
10With direction from the Dean, assist with scheduling, logistics and minutes recording for SOE meetings including community advisory groups, faculty meetings, program coordinator meetings, and accreditation work groups. Record and publish minutes of faculty meetings. Manage the Dean''s calendar.Essential
20Prepare travel, entertainment, and purchasing for Dean''s office. Maintain documentation for departmental travel card and procard.Essential
30Coordinate and track Proposed Course Offerings and textbooks including course and faculty changes. Maintain and track adherence to six-year course sequence. Assist Administrative Manager with catalog revisions management.Essential

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