Student Conduct Administrator
Apply now Job no: 505929
Classification:Student Services Professional 3
Work type: Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:VC, Student Affairs
Categories: Student Affairs/Services
Position Summary: The candidate serves as a student conduct administrator to address cases of student misconduct, resolve informal disputes, manage projects, provide executive support, and provide ongoing training and education to the UAA community. The candidate must possess advanced communications, administrative, organizational, computer and coordination skills. The successful candidate must maintain and possess the highest level of confidentiality on all matters.
Administrative Procedure Knowledge:
Experience following administrative procedures. Ability to conduct research using reference materials. Ability to understand and apply written materials such as texts, journals, policies and regulations. Ability to conduct investigations and collect evidence. Ability to interview complainants, respondents, and witnesses. Ability to analyze facts and form arguments.
Ability to establish and maintain effective working relationships with co-workers, university and agency personnel. Ability to maintain composure and handle difficult and stressful situations with professional tact and diplomacy. Ability to exhibit discretion, confidence, initiative, and flexibility. Ability to achieve cooperation utilizing negotiation and relationship building techniques. Demonstrated commitment to collaborative teamwork.
Ability to Work with Diverse Peoples:
Ability to effectively work, communicate, and collaborate with UAA’s diverse population of students, faculty, staff, community members, external constituents, multiple departments, and community campuses. Understanding of how to work with diverse peoples.
Ability to communicate effectively in writing. Ability to proofread documents. Ability to compose professional correspondence.
Ability to organize and prioritize workload in an ever changing environment with shifting deadlines and priorities. Ability to utilize an online student conduct database. Ability to file records. Filing tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching, and which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of moderate weight (5-20 pounds).
Knowledge of Office Technology:
Ability to use and knowledge of modern office equipment, including copy/fax machine. Ability to use MS Office Suite of software to compose correspondence, create spreadsheets, and prepare presentations (Word, Excel, PowerPoint). Ability to use database and records management software programs to organize data and run reports.
Ability to Work Independently:
Ability to initiate, plan and complete assigned duties with minimum supervision. Ability to consistently meet deadlines and objectives. Ability to use independent discretion and judgment while performing duties and work in an organized, efficient and professional manner.
Two years experience in graduate or professional positions at the university level, including analysis, interpretation, and enforcement of university level rules and regulations.
Typical Education or Training:
Master’s degree in related field and two years relevant experience, or an equivalent combination of training and experience.
A master’s degree in higher education administration, college student personnel, English, or related field is preferred.
Prior experience in student conduct administration in a University setting is preferred.
Knowledge of student development theory is preferred.
Please attach a cover letter, resume and a list of at least three professional references with contact information for each.
Advertised: Alaskan Daylight Time 20 Apr 2017
10 Executive Support - Provide administrative support for the Student Conduct & Ethical Development Coordinator, Associate Dean of Students, as well as the Dean of Students to include, for example, writing correspondence, scheduling meetings, and coordinating events. Assist with UAA’s compliance of federal laws including, but not limited to, the Clery Act, Drug Free Schools and Communities Act, and FERPA. Facilitate Care Team processes related to student conduct, such as collecting information from students who want to live in UAA housing and have felony records. Research, analyze and assist in developing policies and procedures. Locate information, analyze data, and produce reports. Assist DOS leadership in responding to campus crisis and critical incidents. Essential
10 Project Management - Manage and coordinate projects from beginning to end, such as collaborating with DOS and Care Team members to publish the biennial Students of Concern and Their Behavior Report. Define project objectives, develop and maintain project plans, write project documents and communications, and define resource requirements and project costs. Collaborate with staff and project teams to identify and document project requirements, process flows and data sources. Manage changes to the project. Prepare reports for executive management to provide project status, risk and analysis. Essential
15 Informal Dispute Resolution - Work to resolve conflicts involving students through informal resolution techniques. Coach students on interpersonal communication skills and consult with faculty about how to address disruptive student behavior. Facilitate dialogues, mediate conflicts, promote restorative justice, and use shuttle diplomacy, when appropriate. Put interim measures in place, such as no-contact directives, when needed. Essential
5 Training, Communication, and Education - Provide training presentations. Coordinate training logistics. Edit, organize and oversee training materials.
Provide educational programs about students’ rights, freedoms, and responsibilities, such as academic integrity, freedom of speech, the Student Code of Conduct, ethics, student trends, and current issues in the news. Essential
60 Student Conduct Administrator - Provide information to students, staff, faculty and community members about the conduct process and their options. Serve as a student conduct administrator for cases that could result in the imposition of minor sanctions, including cases covered by Title IX and VAWA. Write letters to students informing them of allegations of student misconduct. Schedule student conduct reviews with students. Apply FERPA to produce redacted copies of students’ records, if necessary. Meet with students to conduct administrative reviews of the record. Conduct investigations including obtaining evidence and interviewing witnesses. Evaluate facts and conflicting evidence. Interpret and provide guidance on Regents Policy, University Regulations, and UAA rules and procedures. Draft clear and concise reports and findings letters. Assign developmental sanctions as appropriate. Input information and documents into an online student conduct database. Monitor students’ completion of disciplinary sanctions. Communicate with students who have incomplete sanctions. Review sanctions to ensure they meet minimum criteria. Update DOS records when students’ sanctions are completed. Place disciplinary holds for incomplete sanctions. Research and prepare disciplinary record certifications for federal, state, and educational institutions. Receive direction from the Student Conduct & Ethical Development Coordinator and supervision from the Director of Student Conduct & Ethical Development or Associate Dean of Students. Essential
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