Apply now Job no: 502363
Classification:Fiscal Professional 1
Work type: Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:Provost Operations
Position Summary: The Post-award office is within The Office of Sponsored Programs unit of the Office of Research and Graduate Studies. This position manages a portfolio of grants and agreements providing excellent customer service to investigators, departmental administrators and agency sponsors.
Compensation: Minimum $23.60 per hour
The Post-award office is within The Office of Sponsored Programs unit of the Office of Research and Graduate Studies. This position manages a portfolio of grants and agreements providing excellent customer service to investigators, departmental administrators and agency sponsors.
Interpret GAAP (Generally Accepted Accounting Principles). Experience with electronic financial accounting systems and with Microsoft Office Suite. Must have computer ability to manage hardware, new software, document and train others. Excellent verbal and written communications skills.
Computer knowledge - expert ability with Microsoft Word and Excel. Accurate and efficient computer and calculator ability.
Must present professional demeanor/appearance for supportive customer service. Must be able to take direction verbally and in written format. Ability to multi-task, prioritize and re-prioritize on a regular basis.
Six months minimum previous successful experience in a similar type of position. Experience should include general office and finance responsibilities with an emphasis in electronic accounting and data entry and/or customer service experience.
Typical Education or Training:
Bachelor's degree in Accounting, Finance, Business Administration, or related field. Bachelor degree can be substituted with equivalent combination of education and experience. College-level accounting coursework and a strong background in general and financial management.
Advertised: Alaskan Daylight Time 18 Apr 2017
10 Perform simple specialized auditing of financial, programmatic functions, and/or systems. Work includes collaboration to examine and analyze risks, internal controls, complex reports, records, financial statements and/or systems for accuracy, completeness and conformance to guidelines and statutes. Resolves audit findings with auditors and external reviewers. Essential
15 Analyze, interpret and manage financial accounting data on Banner Finance system. Create and analyze Excel spreadsheet entries, and miscellaneous reports for regular scrutiny of restricted account balances and irregularities to reduce audit exceptions.
Ensure UAA compliance with financial accountability requirements and institutional financial commitments for sponsored programs and other restricted funding as demonstrated through reports submitted to sponsoring agencies, maintenance of auditable records, and diligent monitoring of project expenditures. Review restricted fund accounts for overrun projects, budgetary and interfund problems, and expired projects.
Reconcile accounts receivable balances as mandated in UA Administrative and Accounting Manual. Review expired restricted funds for unallowable costs. Review indirect cost calculations and distributions codes in Banner. Review expenditures for compliance, file closing reports, track completion of technical reports, submit contract and grant close-out paperwork and reports. Essential
25 Responsible for managing and oversight of the post award grant and contract services for a minor academic unit/College/Department/Community Campus. Minor units typically have less than ten awards (each award less than $1M) in total or strictly UA Foundation awards.
Communicate as necessary with Principal Investigators, Fiscal Managers, and other department personnel in the resolution of problem account reconciliation utilizing expertise gathered through knowledge of OMB
Circulars, Cost Accounting Standards, GAAP, award restrictions and agency expectations, UA and UAA
policies and procedures. Consultancy support and liaison between sponsoring agencies and Principal Investigators on budgetary, procedural, and payment management. Essential
35 Accounting and record keeping required to process account setups using Banner Finance system; audit, review, and approve grants and contracts expenditures from inception through completion of project. Manage, monitor, and administer post-award activities for restricted funds to include account setups, revisions, and cost transfers for grant and contract activity. All daily activities are performed under general supervision and are checked by either the Director or Grant Officer for appropriate checks and balances.
Process billings, subawards, account corrections, and closeout and report compliance in a streamlined, accurate, and responsive manner.
Monitor individual grant activity for allowability, reasonableness, consistency to grant terms, account coding for accuracy in reporting, budget terms and allocability using federal, state, and agency requirements.
Administer approximately 50 active federal, state, and private organization funds for minor academic units where the value of each grant is less than $1M. Assist departments with fiscal problems encountered on restricted funds. Electronic drawing of federal funds as required.
Coordinate with external agencies and UAA departments to provide match information for sponsored projects. Serve as liaison between UA units and funding agencies as required.
Maintain currency with the most recent compliance information and policy updates. This requires reading, reviewing, interpreting and analyzing Federal OMB Circulars, University policies and procedures (HR requirements, travel, pro-card, accounting, Banner documentation, financial aid, fellowships, internships, purchasing), and agency specifications to appropriately assess department requests for purchasing and expending grant funding. Essential
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